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Somerford Keynes Parish Council Data Protection Summary
Somerford Keynes Parish Council Data Privacy Summary This is a short version of the Parish Council’s General Privacy Notice which can be found here, or obtained in print from the Clerk whose contact details are below. Contact details Somerford Keynes Parish Council will be referred to as the ‘Controller’ of the personal data you provide to us.  You can communicate with the Parish Council via the Clerk, telephone 01285 861517, email skpc@somerfordkeynes.org.uk What is Personal Data? This is any information which could identify you as an individual.  It could be your name or it could be a recognisable description of you. It can include details which are regarded as “sensitive” such as details about your health, political affiliations, race or religion among others. Why we collect your data We need to have some data in order to provide a service and in order to comply with our legal responsibilities as a Parish Council. We will not collect any personal data from you we do not need in order to provide and oversee these services to you. What we may do with your data All the personal data we process is processed by our officers for the purpose of Parish Council business. Most of the personal data we collect consists of contact details such as name and email address. This information is used to contact you via email for specific purposes for which we have already gained your consent. Our Emergency Plan contains further data such as details of equipment and skills which people can offer in an emergency.  It also contains very limited sensitive data, since it identifies people who might need help during an emergency. If you send us an email or a letter, any personal data in it (including sensitive personal data) will be seen by the Clerk and all Parish Councillors. We will not share this data with any third party unless we have your consent, or we have a legal obligation to do so.  We will use the contact details provided in your communication to us to process your request.  We will not use these contact details for any other purposes. Similarly if you tell us something at a Parish Council meeting, or if you speak to the Clerk or a Councillor by telephone or in person, the information you give us may be written down and shared with other Council members.  If this is the case, any personal data so acquired will be dealt with as described above. Currently, our data processing activities are restricted to those mentioned above.  However, since we do not know what information might be passed on to us by members of the public (whether in person, by telephone or by written communication) we cannot forsee how we will need to process this information.  For this reason, our full General Privacy Notice contains a long list (under the heading “We use your personal data for some or all of the following purposes:”) of data processing activities, some of which may not currently appear relevant to us. We have a Data Protection regime in place to oversee the effective and secure processing of your personal data. More information on this can be found in our General Privacy Notice. Our email provider is Gmail; emails may be stored on Gmail’s servers outside the European Union, but comply with EU data protection conditions.  Our website is accessible from overseas so on occasion some personal data may be accessed from outside the EU. How long we keep your data This depends on the type of data. People on our mailing lists can ask to be removed at any time. If you have a business relationship with us we will retain data until the business relationship finishes (unless a contract has been signed between us, in which case we might retain the contract in perpetuity).  If you have communicated with us in order to make a complaint or a comment, we will retain your communication until 6 months after we believe the matter to be resolved. What are your rights? You may at any time ask to have your contact details taken off a mailing list.  This will normally be done within 7 days of your request. You can request to see any information we hold on you.  If you believe the information to be inaccurate then you can request to have it corrected or deleted. If you wish to raise a complaint on how we have handled your personal data, you can contact us (see Contact Details above) and request that we investigate. If you are not satisfied with our response or believe we are processing your data improperly then you can complain to the Information Commissioner’s Office https://ico.org.uk/.
Page last updated 3 September 2018
Data Protection